Assembly LXIII

Yale’s Museums, Libraries, and Collections: Treasures for Teaching and Research
November 20 - 22, 2003

The new AYA Assembly program format was extremely well received with over 500 alumni and guests attending. The new format combined the usual stimulating intellectual aspects of Assembly with an Alumni Leadership Conference that provided a forum for alumni leaders to share their innovative and successful programs. The Assembly focused on Yale's world-renowned collections of books, art, and natural history artifacts and the ways that collections materials are acquired, preserved, and used in teaching and research.







Thursday, November 20

8:00-10:00 am
Rose Alumni House
232 York Street

Assembly participants will check in and receive their packet of materials for the Assembly program. The packet will include the final program for the weekend, as well as name badges and other materials. Tickets for individual sessions on Thursday will also be provided at registration.

Morning Sessions
10:00 am-12:00 noon

This morning, attend sessions in one of three tracks: Libraries, the Arts, or Natural History. After a brief opening plenary, participants will divide into small groups for tours and workshops within the assigned track. Please know that because of space limitations in some locations, we cannot guarantee track requests, but we will do our best to accommodate the track preferences you indicate on the registration form. Each track will also be offered again in the afternoon.

In Library track offerings, you will explore how faculty and students use collections to research subjects ranging from the history of New Haven to forests in developing countries. In the Arts track, you will dive into the use of such resources as the British Art Center’s permanent collection and its current special exhibit, Traces of India. In the Natural History track, you will be stepping back with Yale researchers through the history of life and moving forward to the use of DNA analysis and other evolving technologies on a 200 million year-old crocodilian.

Lunch in Assigned Residential Colleges
12:15-1:30 pm

Afternoon Sessions
1:45-3:00 pm

For your afternoon session, you will participate in one of the other two tracks that you did not attend during the morning.

Plenary Panel Presentation
International Connections in Collection Development

3:30-4:30 pm

Assembly participants will come back together in the afternoon for a panel presentation facilitated by Barbara Shailor, Deputy Provost for the Arts. Representatives of Yale’s museums and libraries will explore a number of the legal, ethical, and practical challenges related to developing Yale’s resources with materials collected in and from other countries.

Beinecke Rare Book and Manuscript Library
5:30 pm

Dinner and Keynote Address
University Commons
6:30-8:30 pm

Capping the day's focus on collections, distinguished art historian and Director of the Yale Center for British Art, Amy Meyers ’85 PhD, will deliver the keynote address at dinner. In her remarks, Ms. Meyers will reflect on the role of collections in the educational mission of the University and the ways in which they attract students, scholars, and collectors to Yale.


Friday, November 21

Morning Plenary
Leading Volunteer Organizations for the 21st Century

8:30-9:30 am

Dr. Bill Wittich will speak about volunteer leadership, motivation, and management. Dr. Wittich conducts training sessions and seminars worldwide on volunteer recruiting and retention for a wide variety of organizations including non-profits; city, county, and state governments; professional associations; and educational groups. A former university faculty member, he has authored five books on volunteer leadership, including “The Care and Feeding of Volunteers” and “Keep Those Volunteers Around.”

Concurrent Breakouts
9:45-10:30 am

AYA delegates and constituency leaders will choose from multiple concurrent sessions featuring Yale alumni groups who have successfully created innovative programs, including remarkable internship programs in Cleveland and Louisville, worldwide tours mounted by the Yale Alumni Chorus, and Class “mini-reunion” programs in cities around the country. Other sessions will focus on inventing new alumni groups, turning around an inactive club, rebuilding a professional school alumni association board, and several other highly interesting and successful volunteer initiatives.

Town Meeting-What’s Needed by Alumni Organizations and
What’s Coming from the AYA

11:00 am-12:15 pm

Join all of the participants for a town meeting with the officers of the AYA’s Board of Governors and Executive Director to hear what’s on the drawing board for alumni services from Yale and to let AYA leadership know what you see to be the needs of your alumni constituency.

Lunch in Assigned Residential Colleges
12:30-1:30 pm

Concurrent Breakouts
1:45-2:30 pm

Your afternoon session will repeat the morning’s concurrent volunteer presentations, providing you another opportunity to hear about a different program, event, or activity that might stimulate ideas for your own constituency.

Yale Administration-Major Issues at Yale Today
3:00-4:30 pm

President Levin and other senior members of the administration and faculty will address some of the most pressing issues facing both Yale and higher education today, with ample opportunity for alumni questions and discussion.

Blue Leadership Reception, Dinner, and Ball
Reception begins at 6:00 pm
Lanman Center, Payne Whitney Gymnasium

The Blue Leadership Dinner and Ball promises to be a grand evening for all Assembly participants who wish to attend. The evening will feature fine food, music, dancing, and festive attire (from business to dressy cocktail). The event will honor the recipients of the 2003 George H.W. Bush Lifetime of Leadership Award. These awards recognize alumni who competed as varsity athletes at Yale and who went on to careers of extraordinary accomplishment and service to others.

For participants who do not wish to attend the Ball, there will be many other activities taking place on campus that evening, and we will provide full details in the final registration packet.


Saturday, November 22

Organizational and Group Meetings

Before the festivities begin at the Yale Bowl, some class councils, graduate or professional school alumni boards, or identity or personal interest groups may be conducting gatherings or meetings. If your group intends to meet, you will be notified separately from this announcement.

Yale-Harvard Tailgate and Football Game
Coxe Cage Tailgate - 10:30 am
Football Game Kick-off - 12:30 pm

From 10:00 am until half hour following The Game, special buses will shuttle Assembly participants and their guests to and from Coxe Cage and the Yale Bowl for one of the grandest traditions in American collegiate competitions. Enjoy pre-game chowder, refreshments, and box lunches in warmth and comfort at Coxe Cage with fellow alumni, followed by admission to the Yale Bowl for The Game. Mark your registration form in the appropriate places if you wish to receive the complimentary tickets for admission to the Coxe Cage event and The Game.