Assembly & Convocation 2018 Schedule

Association of Yale Alumni Assembly and Yale Alumni Fund Convocation
Thursday, November 8 and Friday, November, 9, 2018

Science at Yale: Shaping the Future

(Please note that location information for all sessions will be provided at registration)

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Wednesday / Thursday / Friday / Saturday

Wednesday, November 7, 2018

6 - 8 pm
Registration and check-in 
Rose Alumni House, 232 York Street

For those arriving early to beat the rush, early registration and check-in will be available.

9 - 10:30 pm
Meet Me at Mory's
Mory's, 306 York Street, New Haven

For those arriving on Wednesday, plan to join us for Meet Me at Mory's, a no host, cash bar meet and greet social gathering for conference attendees.

Thursday, November 8, 2018

7:30 am - 8 pm
Registration and check-in 
Rose Alumni House, 232 York Street

Assembly participants will check in and receive their packet of materials for the Assembly program. The packet will include the final program for the weekend, as well as name badges, meal tickets and other materials.

8:30-9:00 a.m.
Call to Order and Welcome

Nancy Stratford ’77, Chair of the AYA Board of Governors, and Michael Tom ’83 M.D., Chairman of the Yale Alumni Fund will convene Assembly and Convocation, welcome attendees, and introduce President Salovey.

9:00-9:15 a.m.
Assembly & Convocation Introduction

President Peter Salovey ’86 PhD will provide an overview of the theme of this year’s Assembly and Convocation, Science at Yale: Shaping the Future

9:15–10:30 a.m.
Yale's Scientific Priorities in the Coming Decade

Peter Schiffer '88, Vice Provost for Research and a Professor of Applied Physics and Physics and Scott Strobel, Henry Ford II Professor of Molecular Biophysics and Biochemistry and vice-president of West Campus Planning and Program Development, will moderate a panel of members of the University Science Strategy Committee as they talk about the process of prioritizing in the sciences at Yale and share examples of the leading-edge research in these areas that are currently happening at the University.

10:45 a.m. – 12:00 p.m.
Dean’s Panel​: Innovation, Collaboration and Collision

Moderated by Dean of the Faculty of Arts and Sciences Tamar Gendler '87, a panel of deans will share how their schools are working together to further the mission of Yale, and tackling issues whose solutions will change the world.

12:30–1:45 p.m.

There are three concurrent lunch options in this time slot which are being held in various locations. The Thursday lunch ticket in your packet will indicate which lunch you should attend.

Yale Alumni Fund Luncheon

Yale Alumni Fund volunteers will attend this luncheon which will include an update from Joan O'Neill, Vice President for Alumni Affairs and Development.

New Delegate Luncheon

First-time delegates — whether appointed, ex-officio, or at-large — who are attending the Assembly for the first time or who have not attended the Assembly in the past three years, will attend a working-lunch orientation.

Lunch in the Residential Colleges

Other Assembly participants will have lunch in designated residential colleges; the meal ticket in your registration packet will indicate the college for your dining assignment.

2:15–3:15 p.m. and 3:45-4:45 p.m.
Afternoon Topical Breakouts

The afternoon programming includes two blocks of sessions that will expand upon the theme of science and society and highlight the exciting interdisciplinary collaborations taking place in every corner of Yale’s campus. Come explore “Memory and Morality,” “The Physics of Dance,” “Habitable Planets,” or “The Quest for Better Therapies,” to name just a few of our offerings. No matter which of the sessions you attend, you’ll be guaranteed an afternoon of discovery!

5:30–7 p.m.
Volunteer Leadership Awards Reception

Join us for a wine and beer reception with hors d’oeuvres to celebrate the presentation of this year’s AYA Leadership Awards, the Alumni Schools Committee Service Awards, and the AYA Board of Governors Excellence Awards for alumni groups and programs. Together we will congratulate these outstanding volunteers and groups for their efforts on behalf of Yale and their communities.

7:30 p.m.
Evening Events and Dinners

All Assembly & Convocation attendees are invited to evening events, as indicated below. Several are by invitation only; please only register for these if you have one of the volunteer roles indicated. Dinner locations will be provided to you at registration.

  • 1stGenYale Alumni Student Mentoring Reception (all welcome)
  • Dinner sponsored by the Yale Alumni Fund (all welcome)
  • Dinners for Yale Club volunteers by invitation
  • Yale College Class Officers, by invitation
  • Graduate & Professional Schools boards and delegates, by invitation

Friday, November 9, 2018

7:30 am - 3 pm
Registration and check-in 
Rose Alumni House, 232 York Street

7:30–8:15 a.m.
Yale International Alliance Breakfast

Join us for light breakfast and conversation about engaging with Yale alumni in countries around the world. The launch of the Yale International Alliance's new Strategic Plan is an opportunity for international alumni leaders to get to know each other, exchange notes, and explore the YIA's new global alumni programs.

8:30–10:15 a.m.
Workshops and Board Meetings

During these concurrent sessions, you can engage with fellow alumni leaders for your constituency. In addition, some groups will have  board meetings as listed below. The Assembly and Convocation program booklet in your welcome packet will give further details and venues for each of these sessions.

  • Yale Alumni Fund Meeting
  • Yale College Classes
  • Yale Clubs and Associations
  • Shared Identity/Interest Groups (SIGs)
  • Graduate School Alumni Association – Annual Fall Meeting (Part I)
  • Professional Schools

10:30–11:30 a.m.
University Update with President Salovey

11:30 a.m.-12:00 noon
Meet the New Yale Alumni Association!

The AYA is becoming the YAA. Join AYA Executive Director Weili Cheng ’77 and members of the website project advisory group, Mark Badger ’91 and Miko McGinty ’93, ’98 MFA, as they unveil and tell the story behind the new brand identity, new visual identity, and new website for the soon-to-be Yale Alumni Association.

12:15–1:45 p.m.
Assembly & Convocation Lunch

At lunch we will present the Yale-Jefferson Public Service Awards and the Yale Alumni Fund Chairman's Awards. The Yale-Jefferson awards are, an honor sponsored by Students and Alumni of Yale (STAY), given annually to recognize members of the Yale community — typically one alumnus/a, one graduate or professional student, and one undergraduate — who inspire others through service to the greater good. The Yale Alumni Fund Chairman's award recognizes exemplary fundraising volunteers and are conferred upon volunteers who have demonstrated exceptional leadership, initiative, innovation, and dedication

1:45–3:00 p.m.
Volunteer Networking

Try your hand at speed networking, an opportunity to discuss suggested topics such as volunteer challenges, leadership opportunities, and best practices in short conversations through brief, rotating sessions with other volunteer leaders from a variety of constituencies.

3:30–4:45 p.m.
Information Sessions on Alumni Programs

These concurrent breakout sessions will provide an opportunity for Assembly and Convocation attendees to learn more about programs and services and to provide input on new initiatives. They will include time for Q&A, as well as information on how to get involved. The Assembly and Convocation program booklet in your welcome packet will give further details and venues for each of these sessions. The following sessions will be offered:

  • Dive into Diversity, Equity, and Inclusion with the AYA Executive Director’s DEI Working Group
  • The Impact of the Yale Alumni Fund – A Volunteer and Student Panel
  • Learn About Service on the AYA Board of Governors
  • Yale Day of Service: The Second Decade!
  • Volunteer Opportunities for Yale College Alumni in a Reunion Year
  • One-on-One Wisdom: Mentoring Current Yalies
  • Introducing the New iModules Email Marketing Tool: Easy, Dynamic and Ready to Use!
  • Exploring the New YAA Website: Your Gateway to Yale
  • How to Engage Alumni: Your Facebook Group, Events, and Marketing
  • Fireside Chat: Yale Jefferson Award for Public Service 2018 Honorees
  • Your Second Chance at Yale:  Be a Student Again Through Yale for Life

6 p.m.
Yale Medal Dinner Cocktail Reception

Join other Assembly and Convocation attendees at a pre-dinner reception as we begin the Yale Medal Dinner celebrations.

7:15 p.m.
Yale Medal Dinner

Every year since 1952, the Yale Medal has been conferred to honor outstanding individual service to the University. This year’s recipients reflect the range of service and leadership the AYA strives to recognize with this award. Plan to join us for this very special Yale event.

Saturday, November 10, 2018

9 a.m. 
Grove Street Cemetary Tour

Tom Gottshall '67 will lead a tour of the Grove Street Cemetery. Come get a glimpse of earlier Yale by visiting the graves of some of those for whom Yale residential colleges are named (Trumbull, Silliman, Stiles, Timothy Dwight, etc.) and also the final resting places of other Yale luminaries including Noah Webster, Lyman Beecher, Eli Whitney, Walter Camp, Kingman Brewster, and more.

10 a.m. - 12:30 p.m.
Pre-Game Alumni Village Hospitality Tent

Join your friends at the popular “AYA Alumni Village.” This free open-air reception for all Yale alumni and their guests provides a place to meet up with classmates and others before going to The Game. There will be free hot dogs, chowder, cookies, hot beverages and other refreshments.

REMINDER: If you need to order tickets or parking passes to the Yale-Princeton football game at the Yale Bowl, click here to order them directly from Yale Athletics at specially reduced rates for AYA Assembly participants.

12:30 p.m. 
Yale v Princeton Football Game