Attending the Assembly: Frequently Asked Questions

Registering   ·   Cost of Attending   ·   Guests   ·   Contributions   ·   Parking   ·   Dress Code  ·   BOG Interest



Since the Assembly is specifically designed for the volunteer leaders of AYA-recognized alumni groups, attendance is by official invitation only. (Click here for a list of which volunteer roles are invited.) It is not possible to register for the Assembly through this website; those being officially invited receive an e-mail with a personalized link to the on-line registration system.

For the 2017 Assembly, this e-mail will be sent by the first week of October, about 6-7 weeks prior to the event. And at least six weeks prior to that, all alumni volunteer leaders to be invited will be given advance notice of the Assembly dates, theme, and hotel information.

  • Important: If you serve in one of the volunteer roles invited to the Assembly, please take a few minutes now to make sure Yale has your latest contact information. (Most of the time, for those who say they didn’t receive the invitation, it turns out that Yale doesn’t have an up-to-date e-mail address for them.) You can directly verify or update your contact details yourself through the Yale Alumni Online Directory.


Cost of Attending

For AYA Delegates, ex-officio delegates and other alumni volunteer leaders officially invited to the Assembly by the AYA, there is no charge for attendance at any of the Assembly events, program sessions or meals, including the Yale Medal dinner. You are expected to pay for your own transportation back to New Haven and any expenses you may have for hotels or other accommodations. In the event that you are unable to bear these various expenses, we ask your alumni constituent group to assist.

  • Note: If you find that cost would present a barrier to your attendance, please contact Ms. Alisa Masterson at the AYA ( or tel. 203-432-1947) for information on “financial aid” options. There are limited funds available to support Delegates who could not otherwise afford to attend the Assembly.



You are welcome to bring one guest to the Assembly. There is a flat fee of $250 per guest, regardless of which meals or sessions he/she attends. Please make your registration selections carefully to indicate the events that you and/or your guest plan to attend so that we can reserve space in the sessions and at meals.


Voluntary Contributions and Tax Deductibility

Though all Assembly events are free of charge for each invited participant, the cost of hosting the program is significant. The AYA welcomes voluntary contributions at any level, and all such gifts will help us defray the cost of producing the Assembly. You may be able to treat voluntary contributions to the AYA and any travel expenses you incur in conjunction with your volunteer position as tax-deductible charitable gifts. Contact your tax advisor for further information.

  • Note: Only travel expenses incurred by recognized volunteers invited to the Assembly may be treated as tax-deductible charitable gifts. Expenses incurred for bringing guests do not qualify.


Parking during the Assembly

There are no special parking arrangements for Assembly participants who choose to bring their cars. On-street parking is usually not difficult to find in New Haven, and most parking meters take credit cards as well as coins. There is a 2-hour maximum per space, after which you are required to move your car.

The short-term parking lot on Broadway near the Yale Bookstore is reasonable, but only for the first three hours. If you stay longer than that, it becomes breathtakingly expensive.

All four of the hotels recommended for Assembly-goers have their own on-premises parking. For other all-day parking options close to campus, consider either the Chapel-York Garage (150 York Street, on the west side of York between Chapel and Crown) or the Crown Street Garage (213 Crown Street, corner of College and Crown; entrance on Crown between Temple and College).


Dress Code

There’s no particular dress code for the Assembly. You should wear what makes you feel comfortable. You will see everything from suits to jeans, with many delegates in business casual attire. For the Yale Medal Dinner, men typically wear coats and ties, with equivalent formality for women.


AYA Board of Governors Interest Session

Those volunteers who would like to know more about service on the AYA Board of Governors will have an opportuntity to do so during one of the “Information Session” breakouts on Friday. Service on the Board offers a wonderful opportunity to continue a delegate’s volunteer engagement.

The session is open to all Assembly attendees. Delegates in the second or third year of their terms who think they might be interested in Board service are especially encouraged to attend. More information about the session will be included in the final program you will receive when you register on campus in November.












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